Information for Presenters

Instructions for Synchronous Presentation Hosts

The following instructions are for all those who have been accepted to a synchronous presentations at the upcoming Virtual Annual Conference on Teaching (Virtual ACT 2020).


We are looking forward to hosting a small amount of synchronous presentations for Virtual ACT 2020!

Because synchronous presentations will occur live on Zoom, we strongly encourage practicing your presentation in advance of Virtual ACT. We also encourage you to consider how you would like to approach your interaction with participants. Consider how you would like to work with breakout rooms, verbal discussion with participants, chat comments and when you plan to address them, etc. We encourage you to communicate clearly with the audience how you would like to approach your session shortly after it has begun.

Additionally, when giving your presentation, please keep in mind the following information and plan to adhere to the following guidelines:

  1. Please have as many authors as are able arrive for the synchronous session at least 10 minutes early to get setup.
  2. Because we are anticipating audiences of at least 300 individuals for some sessions, we will have a certain amount of viewers “participate” live through a Zoom meeting (perhaps up to 100), and the session viewable through a YouTube livestream. Details of how this process will work are still being finalized, but you will certainly have live participants in your session, and you may have some viewers who are not able to participate.
  3. Jordan Troisi, the ACT Director, will serve as the host of the session on Zoom and will provide a link for the presentation at a later date. Presenters can also be hosts so they can do things like separate participants into break out rooms. Arrival at least 10 minutes early to the session will allow us to provide you host access.
  4. The presenter(s) may choose to monitor the two chats that will exist: one in Zoom and one in the YouTube livestream. Or they may request assistance from the ACT staff in monitoring one or more of these chat windows. Please have a plan for and discuss these items with the ACT staff once you arrive at least 10 minutes early to the session.
  5. For accessibility, please submit your presentation slides to the Annual Conference on Teaching email address: annual-conference@teachpsych.org by September 30 so we can post them by the participation link on our website. We also encourage the presenters to post a link to their slides within the chat window shortly after they begin their presentations if possible. We also plan on making recordings of the presentations available to STP members on DropBox for the foreseeable future.

Again, we look forward to having you be a part of Virtual ACT 2020! Please let us know if you have any questions about your upcoming presentation.

Instructions for Asynchronous (On-Demand) Video Presentation Hosts

The following instructions are for all those who have been accepted to asynchronous (“on-demand”) presentations at the upcoming Virtual Annual Conference on Teaching (Virtual ACT 2020).


We are looking forward to hosting a small amount of asynchronous or "on-demand" video presentations for Virtual ACT 2020!

When preparing your on-demand video presentation, please keep in mind the following information and plan to adhere to the following guidelines:

  1. Viewers will access your videos by logging into the STP webpage and then navigating to the Virtual ACT site (currently under construction). On that site there will be a link to the STP YouTube channel where they can view the on-demand videos.

  2. Please submit your on-demand video presentation by September 23. It will be available for STP members to view by September 28. Submit your presentation to the Annual Conference on Teaching email address: annual-conference@teachpsych.org. For accessibility, along with your video, please also submit your presentation slides. This link will appear on the STP YouTube channel.

  3. Please limit presentations to 30 minutes or fewer.

We have also compiled a set of pointers and recommendations for developing your on-demand video presentations. For the sake of attribution, these have mostly been borrowed from the virtual version of the APA Convention. 

  1. Only one video can be uploaded per session. If you have more than one presenter, presentations must be filmed together at one time using conferencing software or the individual video files must be compiled into one file. 

  2. Before you begin recording, quit all software not related to giving your presentation. Software running in the background may interrupt your recording with pop-up or sound notifications, such as email, messaging, or antivirus monitoring. Additionally, automatic backup software may cause the recording to stutter if it starts backing up your computer during your presentation. 

  3. Do a short test recording of your presentation to ensure that everything is working correctly. After viewing the result, make any adjustments to the microphone or video settings as needed. Then, start a new recording session and record your full presentation. 

  4. Please remember to attribute all images and videos appropriately.  

  5. If you are recording with another presenter, determine who will be adding sources such as slides into the scene before you begin recording. Research your introductions to avoid talking at the same time. Create clear talking points and designate who is saying what. Discuss how transitions will be handled. And remember that even when you are not speaking, you may be visible on camera.

  6. In alignment with best practices for accessibility, we recommend that you caption your videos. There are several software options for captioning, YouTube makes it simple. 

We encourage you to view the following information as tools/guidelines you may use to record single, or multiple people in your on-demand video presentation.

  1. Zoom*

  2. Cisco WebEx*

  3. Google Meet*

  4. GoToMeeting

  5. Skype for Business

  6. Microsoft Teams

*Free version provides recording functionality but may have limitations. See each platform for individual restrictions. 

Lastly, should you need to connect multiple videos together, we encourage you to examine these tools:

  1. PC:Windows 10 

  2. Mac:Quicktime 

  3. Free online tool:Adobe Spark (Free)

Again, we look forward to having you be a part of Virtual ACT 2020! Please let us know if you have any questions about your upcoming on-demand video presentation. 


QUESTIONS?

Please email the Conference Director, Jordan Troisi, at annual-conference@teachpsych.org.

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